Discover the payment options in Class Manager and how they work
Class Manager offers a variety of payment methods, allowing you to manage payments with ease. You can choose to enable any or all of the following:
- Cash
- Cheque
- Bank transfer
- Direct Debit
- Debit/credit card (via Stripe)
- GoCardless
Additionally, you have the option to add custom payment methods through the settings for added flexibility. However, keep in mind that payments through custom methods will need to be manually recorded to ensure invoices are marked as paid.
Here's an overview of the payment methods and their key details:
- Cash:
A straightforward option where customers pay you directly in cash. You'll need to record the payment manually in Billing > Add Payment or via the customer's profile under the Billing tab. - Cheque:
This is for cheque payments, which, like cash, require manual entry into Class Manager. - Bank transfer:
Payments made via bank transfer must also be manually added in Class Manager. Be sure to check your bank to confirm receipt of funds before adding the payment to Class Manager. - Direct Debit:
This option is for direct debits arranged outside of Class Manager (such as those set up directly through your bank). Payments need to be manually recorded in the system, similar to cash or cheque payments. - Debit/Credit Card (via Stripe):
This method allows customers to make online payments by card. Payments are automatically recorded thanks to our integration with Stripe. This method is essential for Pay As You Go (drop-in) classes, upfront payments for class enrolment (customers need to pay first to enrol into a class), and recurring charges (charge a fixed amount regularly). For a detailed guide on how to set up Stripe, you can go here ➡️ Setting up your payment method. Note that Stripe charges transaction fees outlined here ➡️ Online Payment Fees Explained, which will be deducted from the payment. You can also enable AutoPay for automatic card payments. AutoPay can be configured to take payments on all invoices or specific ones, such as for classes only or orders only. - GoCardless:
This method enables automatic payments via direct debit. Like the debit/credit card option, payments are recorded automatically, but you'll need to set up mandates with your customers first. If it's your first time using GoCardless, you will need to send the invite to your customers first. You can read more about it here ➡️ GoCardless - Introduction. If you already use GoCardless, you can sync existing mandates with Class Manager. Please note that GoCardless also have transaction fees which are outlined ➡️ Online Payment Fees Explained.
Below is a table showing a quick comparison of each method:
These payment methods offer you the flexibility to manage payments smoothly while catering to the diverse preferences of your customers.