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      Create a class

      How to create a class from scratch and set up your correct class cost.

       

      This article is assuming you have already created your Season. If not, you will need to do this first before creating classes (this is essentially the folder that will run for your billing time period that will contain your classes). For further help on this, head to Find out how to create your first season here.

       
      When creating classes, you will tell Class Manager the details of the class such as who is teaching, the venue it is being held, the dates the class is running and set up the cost.

      1. Find Classes in the main menu on the left and click < 
      2. In the expanded menu click Create Class.
      3. This will change the screen and you'll need to enter the details of your class. You can enter a range of information (such as logo and colours) but must enter everything detailed below (indicated by a red * in Class Manager):
        • Type in a Name for your class (e.g. Street Dance For Beginners)
        • Type in a Description for your class for your customers to see.
        • Select the Season.
        • Select a Venue. To do this click Click to select and choose the displayed Venue.
          Note: A default Venue is created when you create your account. You may have multiple venues and wish to create your own. For further help on this, head to How to add a venue. 
        • Select a member of Staff. To do this click Click to select and choose the displayed person.
          Note: The person who created the account will be the default member of staff used. You can set up multiple members of staff via the Staff menu. For further help on this, head to Adding a new staff member. 
        • Add a Start Date and End Date within the dates of the season. 
        • Choose the Occurrence of the class (how frequently the class runs) by clicking Click to select and choosing one of Daily, Weekly, Fortnightly, Monthly or Yearly.
        • Select the Days the class runs by clicking Click to select and choosing a day of the week. Select a day and it will appear in the list. To remove a day click the x to the left of the day and to add another day (e.g. if you have a class that runs on multiple days) click again in the space and select another day.
        • Choose the Format of the lesson by clicking Click to select and choosing one of Group or Private.
        • Enter the Minimum and Maximum age by clicking Click to select and choosing either Any or a specific age (1 thru to 100).
        • Enter the Price of the Class by entering the £/$ amount (alternatively you can use the arrows to change the price by 1 cent/pence at a time). 
        • You can also add a Registration Fee for this class. This will be added to the invoice under this classes billing info.
        • Choose the Frequency of the charge by clicking Click to select and choosing one of Term, Lesson, Week or Month.
        • Change the Capacity for the class, you can simply type in the number of students for the class or use the arrows to amend the capacity 1 number at a time). 

      4. Once you are happy with all the information you have entered for the new class, click the Save button in the top right hand corner of the screen. If you have not given all the information required then the page will remain and missing information will be highlighted in red.
      If you have entered all the information then the lesson will be saved and you will be taken to the next screen 'Lesson Detail'. 

      • The screen will display some of the information already chosen in the previous screen and you will need to select the duration of the class by clicking select interval and choosing an amount of time (0 to 3 hours in intervals or custom). If custom is chosen, simply enter the number of minutes.
      • Once a duration is chosen, the screen will refresh and you can choose a timeframe. Click the displayed time and choose the timeframe the class will be held (e.g. 3pm - 6pm for a 3 hour class). 
        Note: Class Manager will not allow classes to clash. So if a time is not showing as available, its either because the staff member or venue is already in use at that time.
      • Click the Save button in the bottom of the right hand corner of the screen. The Save will be confirmed on screen and you will be taken to the Lesson Setup list.

                                       ⭐ And that's it! Your class is all set up! ⭐


      Now you have created this class, you will not need to create it again for your next season. Instead you can Clone. For more information on this, follow the link How to clone a season